PPL Business Rules for
e-Transactions

1. Suppliers using the GEP Supplier Portal should conduct RFQ, Purchase Order, Change Order, Purchase Order Response and Invoice transactions as minimum functionality.  The GEP Supplier Portal contains training materials and a Helpdesk to familiarize suppliers on use of the GEP Supplier Portal.
   
   
2. Suppliers with less than 45 transactions per month may use the GEP Supplier Portal as a long-term solution.
   
   
3. Suppliers with 45 to 90 transactions per month with Enterprise Resource Planning (ERP) not capable of EDI or XML direct integration to GEP should develop an upgrade plan with reasonable implementation time while using the GEP Supplier Portal.
   
   
4. Suppliers with more than 90 transactions per month with ERP capable of EDI or XML direct integration should consider implementing direct integration to GEP and only use the GEP Supplier Portal as a temporary solution.
   
   
5. GEP will assign an e-Enablement Manager to each integrating supplier who will facilitate and track integration progress.
   
   
6. Suppliers for EDI or XML direct integration should enable and use Purchase Order, Change Order, Purchase Order Response and Invoice as a minimum functionality. RFQs are transacted using the GEP Supplier Portal.
   
   
7. Purchase Orders may contain multiple ship-to addresses, consisting of a different ship-to address per line item.  Suppliers directly integrating to GEP via XML or EDI must support this requirement.
   
   
8. Suppliers should ensure that each e-invoice includes the Purchase Order number and original Purchase Order line item number.
   
   
9. Each e-invoice should refer to 1 (and only 1) stand-alone PO or PO/release.
   
   
10. The “flip” process on the GEP Supplier Portal can also be used for progress invoicing on a Service Order (SO).
    
    
11. Charges for returnable containers, cylinders or demurrage and surcharges such as fuel, steel, hazmat or delivery are not to be included with the item’s unit price.  Such charges must be quantified with the PPL buyer prior to e-invoicing and included in the line item miscellaneous charges field of the e-invoice.